Personal Assistant to the CEO
INTRODUCTION.
At Data Intellect it has never been just about data or technology, they are our tools. It’s about human intellect, collaboration and providing solutions for the most complex of challenges.
We do this by living the [DI] code:
We are Problem Solvers who are Humble, possess a Can-do Attitude with a focus on Togetherness.
“We are not big on egos, but we’re not for the faint-hearted either” – Steve Turner, CEO
Job Details.
> Reference:
REF52V
> Department:
> Location:
Belfast Office
Suite 5, Sturgeon Building, 9-15 Queen Street, Belfast, BT1 6EA
> Contract Type:
Full-time
> Experience:
Associate
> Industry:
Information Technology And Services
> Closing Date:
01/04/2024
Requirements.
The ideal candidate:
- Experience in a similar role is essential
- Excellent administrative, communication and interpersonal skills
- Ability to multi-task with minimal direction
- High level of accuracy and attention to detail
- Excellent time management skills and adaptability to last minute changes
- Excellent MSFT Office skills (Excel, Word, Outlook, PowerPoint)
- Positive, friendly, and approachable
- Strong problem-solving abilities, able to use own initiative
Responsibilities.
As Personal Assistant to the CEO, you will provide executive support to the CEO and members of the Executive Leadership Team (ELT), allowing the CEO to focus his time and effort on key aspects of his role and the company’s growth plans.
Key responsibilities:
- Diary Management: Organising, keeping it up to date with no clashes, looking forward, proactive planning, and taking the initiative where appropriate
- Email Management: Create, update, file, schedule, action anything that is urgent and keep check when the CEO is out of office. In time respond on his behalf to clients/stakeholders to show consistency in communication. Respond to staff requesting meetings and ensure the meeting is arranged
- Travel Management: Source and book travel including, flights, hotels, taxis and occasional car hire
- Expense Management: Manage and process monthly travel and expenses
- Board Support: Preparation of board and slide decks including spreadsheets, word documents and other materials
- Act as the Chief Reminding Officer: for meetings/events or anything that needs to be actioned urgently
- Executive Support: To the ELT involving a mixture of duties
- Project Support: Support and deliver elements that the CEO is sponsor to or at the CEOs request
- Meeting Support: Organise Executive Team and Senior Leadership team offsites
- Marketing Support: LinkedIn and broader marketing for the CEO and the organisation
- Marketing Events: Help support and run customers events
- Regional Support: Help the London consultants with social events, apartments, and transfers
- Knowledge Management: help support internal comms
- The scope of this job is London and Belfast – travel is expected
You'll know if you're up to the challenge
Apply Nowour Benefits.
Hybrid working.
The commute can be a pain, but there's really no virtual replacement for sitting around a whiteboard with teammates. We offer hybrid working, with flexbility around in-office or from-home, allowing our people to achieve a good work/life balance.
REFERRAL SCHEME.
We love to see referrals coming through for people that could add to the ever growing Data Intellect team. Referring a friend means cash for you!
Travel opportunities .
We offer opportunities to work globally in locations such as London, New York, Hong Kong, Singapore and Japan- with all expenses paid!
Healthcare cover.
We provide private health care via Benenden Health, including 24/7 GP, Mental Health helpline, medical diagnosis and treatment, and physiotherapy.
Holiday entitlement
We get up to 27 days leave, public holidays, compensatory days off, and holiday carry over (different holiday entitlements apply depending on region)
Continual professional development.
We have extensive training ranging from leadership to technical skills. Monthly 1-2-1s with your line manager will support and guide you in the right direction. We run an internal promotion process twice a year.